Rules

The rules that apply to everyone in the workspace are on two pages in the settings menu: Work under Workspace (closing items that wait on others, new projects in the sidebar) and Security and data under Administration (AI assistants, how long the audit log keeps entries). Each rule is a card with an icon, a title and who it affects. Each one explains what it does, so you can pick the option that fits how you work.

Closing items that wait on others

What happens when someone closes an item that is blocked or still has open sub-items: Warn, then allow (default), Do not allow, or Only show it as blocked. See Dependencies.

Changing it needs the Change statuses, types and priorities permission.

New projects in the sidebar

Projects a colleague or an integration creates show under New in everyone else’s sidebar until they open them. Choose how long they stay at most: Off, 3 days, 7 days (default), 14 days or 30 days. With Off, new projects only show in the Projects list. See Getting around.

Changing it needs the workspace settings permission.

AI assistants

Who may connect Claude, ChatGPT or other AI assistants has moved to Settings → Integrations → Rules, together with the calendar link and Slack accounts. See Who sees which settings.

How long the audit log keeps entries

Choose 90 days, 1 year (default), 2 years or Forever. Older entries are removed automatically once a day. Shorter keeps less personal data; longer helps when you need to look back.

Changing it needs access to the audit log.